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Privacy Policy

This is a translation of the original of the Privacy Policy in German language. This English version is not a liable document. The only valid document is the German version of the Privacy Policy (Datenschutzerklärung) to be found on our website www.frederics.eu.

 

1. THE “frederics” COMMITMENT TO PROTECTING PRIVACY

Because we consider you an important customer, our first priority is to offer you exceptional times and stays throughout the world.

Your complete satisfaction and confidence in “frederics” (IPG Immobilienprojekt GmbH are absolutely essential to us.

That's why, as part of our commitment to meeting your expectations, we have set up a customer privacy protection policy. This Charter formalizes our commitments to you and describes how “frederics” uses your personal data.

 

2. CONSENT

"Personal data" means any information collected and logged in a format that allows you to be identified personally, either directly (e.g. name) or indirectly (e.g. telephone number) as a natural person. Before providing us with this information, we recommend that you read this document describing our customer privacy protection policy.

This Personal Data Protection Charter forms part of the terms and conditions that govern our services. By accepting these terms and conditions, you expressly accept the provisions of this Charter.

 

3. THE PRINCIPLES FOR PROTECTING YOUR PERSONAL DATA

The principles below are applicable within the “frederics” (IPG Immobilienprojekt GmbH).

  1. Transparency: When collecting and processing your personal data, we will communicate all information to you and inform you of the purpose and recipients of the data.
  2. Legitimacy: We will collect and process your personal data only for the purposes described in this Charter.
  3. Relevance and accuracy: We will only collect personal data that is necessary for data processing. We will take all reasonable steps to ensure that the personal data we hold is accurate and up to date.
  4. Storage: We will hold your personal data for the period necessary for processing the same in compliance with the provisions of the law.
  5. Access, rectification, opposition: You may access, modify, correct or delete your personal data. You may also oppose the use of your personal data, particularly to avoid receiving sales and marketing information. The details of the department to contact in this respect are shown below (§13) in the clause "Access and modification".
  6. Confidentiality and security: We will ensure reasonable technical and organizational measures are in place to protect your personal data against alteration or accidental or unlawful loss, or unauthorized use, disclosure or access.
  7. Sharing: We may share your personal data within “frederics” (IPG Immobilienprojekt GmbH) or with third parties (such as commercial partners and/or service providers) for the purposes set out in this Charter. We will take appropriate measures to guarantee security when sharing or transferring such data.

For any questions concerning the principles of “frederics” (IPG Immobilienprojekt GmbH) Data Protection, please contact the Data Privacy department whose details appear in the clause "Access and modification".

 

4. SCOPE OF APPLICATION

This Charter applies:

  1. To all data processing implemented in our properties, i.e. those operating under the brand name “frederics” (IPG Immobilienprojekt GmbH). This list is regularly updated.
  2. To the reservation website of “frederics” (IPG Immobilienprojekt GmbH), www.frederics.eu .

 

5. WHAT PERSONAL DATA IS COLLECTED?

At various times, we will be obliged to ask you, as an „frederics” (IPG Immobilienprojekt GmbH) customer, for information about you and/or members of your family, such as:

  • Contact details (for example, last name, first name, telephone number, email)
  • Personal information (for example, date of birth, nationality)
  • Information relating to your children (for example, first name, date of birth, age)
  • Your credit card number (for transaction and reservation purposes)
  • Your arrival and departure dates
  • Your preferences and interests (for example, smoking or non-smoking room, preferred floor, type of bedding, type of newspapers/magazines, sports, cultural interests)
  • Your questions/comments, during or following a stay in one of our establishments.

The information collected in relation to persons under 18 years of age is limited to their name, nationality and date of birth, which can only be supplied to us by an adult. We would be grateful if you could ensure that your children do not send us any personal data without your consent (particularly via the Internet). If such data is sent, you can contact the Data Privacy department ("Access and modification" clause) to arrange for this information to be deleted.

We do not deliberately collect sensitive information, such as information concerning ethnicity, political opinions, religious and philosophical beliefs, union membership, or details of health or sexual orientation.

Moreover, depending on applicable local laws, other information could be considered sensitive, such as your credit card number, your leisure activities, personal activities and hobbies, and whether or not you are a smoker. We may be obliged to collect such information in order to meet your requirements or provide you with an appropriate service, such as a specific diet.

In this case, depending on the laws in force in certain countries, your prior consent may be required with regard to the collection of sensitive information.

 

6. WHEN IS YOUR PERSONAL DATA COLLECTED?

Personal data may be collected on a variety of occasions, including:

  1. Property activities:

     

    • Booking a room
    • Checking-in and paying
    • Requests, complaints and/or disputes
    • Participation in marketing programs or events: Participation in customer surveys (for example, the Guest Satisfaction Survey)
    • Subscription to newsletters, in order to receive offers and promotions via email.

     

  1. Transmission of information from third parties:

·         Tour operators, travel agencies, GDS reservation systems, and others

  1. Internet activities:

     

     

 

7. FOR WHAT PURPOSES?

We collect your personal data for the purposes of:

  1. Meeting our obligations to our customers.
  2. Managing the reservation of rooms and accommodation requests:
    - Creation and storage of legal documents in compliance with accounting standards.
    - Managing your stay at the property
  3. Managing your stay at the property:
    - Monitoring your use of services (Garage, Housekeeping etc.)
    - Managing access to rooms
    - Internal management of lists of customers having behaved inappropriately during their stay at the property (aggressive and anti-social behaviour, non-compliance with the property contract, non-compliance with safety regulations, theft, damage and vandalism, or payment incidents).
  4. Improving our property services, especially:
    - Processing your personal data in our customer marketing program in order to carry out marketing operations, promote brands and gain a better understanding of your requirements and wishes
    - Adapting our products and services to better meet your requirements
    - Customizing commercial offers and the promotional messages we send to you
    - Informing you of special offers and any new services created by „frederics” (IPG Immobilienprojekt GmbH).
  5. Managing our relationship with customers before, during and after your stay:
    - Providing details for the customer database
    - Segmentation operations based on reservation history and customer travel preferences with a view to sending targeted communications
    - Predicting and anticipating future behaviors
    - Developing statistics and commercial scores, and carrying out reporting
    - Providing context data for the offer push tool when a customer visits the website or makes a reservation
    - Knowing and managing the preferences of new or repeat customers
    - Sending you newsletters, promotions and tourist, property or service offers, or offers from „frederics” (IPG Immobilienprojekt GmbH) partners, or contacting you by telephone
    - Managing requests to unsubscribe from newsletters, promotions, tourist offers and satisfaction surveys
    - Taking into account the right to object
    - Using a dedicated telephone service to search for persons staying in one of „frederics” (IPG Immobilienprojekt GmbH) properties in the event of serious events affecting the property in question (natural disasters, terrorist attacks etc.).
  6. Use a trusted third party to cross-check, analyze and apply certain devices to your collected data at the time of booking or at the time of your stay, in order to determine your interests and your customer profile, and to allow us to send you personalized offers.
  7. Improving „frederics” (IPG Immobilienprojekt GmbH) services, especially:
    - Carrying out surveys and analyses of questionnaires and customer comments
    - Managing claims/complaints.
  8. Securing and enhancing your use of the „frederics” (IPG Immobilienprojekt GmbH) website, especially:
    - Improving navigation
    - Implementing security and fraud prevention.
  9. Conforming to local legislation (for example, storing of accounting documents).

 

8. CONDITIONS OF THIRD-PARTY ACCESS TO YOUR PERSONAL DATA

As we are present in many countries, we endeavour to provide you with the same services throughout the world. Thus, to guarantee you the right of access and amendment ("Access and modification" clause), we have to share your personal data with internal and external recipients subject to the following conditions:

a. Within the „frederics” (IPG Immobilienprojekt GmbH), in order to offer you the best service, we can share your personal data and give access to authorized personnel, including:

  • Property staff
  • Reservation staff using „frederics” (IPG Immobilienprojekt GmbH) reservation tools
  • IT departments
  • Commercial partners and marketing services
  • Medical services if applicable
  • Legal services if applicable
  • Generally, any appropriate person within „frederics” (IPG Immobilienprojekt GmbH) entities for certain specific categories of personal data.

b. With service providers and partners: your personal data may be sent to a third party for the purposes of supplying you with services and improving your stay, for example:

  1. External service providers: IT sub-contractors, international call centers, banks, credit card issuers, external lawyers, dispatchers, printers.
  2. Commercial partners: „frederics” (IPG Immobilienprojekt GmbH) may, unless you specify otherwise to the Data Privacy department, enhance your profile by sharing certain personal information with its preferred commercial partners. In this case, a trusted third party may cross-check, analyse and apply certain devices to your data. This data processing will allow „frederics” (IPG Immobilienprojekt GmbH) and its privileged contractual partners to determine your interests and your customer profile and will allow us to send you personalized offers.
  3. Social networking sites: In order to allow you to be identified on the website without the need to fill out a registration form, „frederics” (IPG Immobilienprojekt GmbH) will/has put the Facebook login system in place. If you log in using the Facebook login system, you explicitly authorize „frederics” (IPG Immobilienprojekt GmbH) to access and store the public data on your Facebook account, as well as the other data mentioned during use of the Facebook login system. „frederics” (IPG Immobilienprojekt GmbH) may also communicate your email address to Facebook in order to identify whether you are already a Facebook user, in order to post personalized and relevant ads on your Facebook account if appropriate.

c. Local authorities: We may also be obliged to send your information to local authorities if this is required by law or as part of an inquiry and in accordance with local regulations.

 

09. DATA SECURITY

„frederics” (IPG Immobilienprojekt GmbH) takes appropriate technical and organizational measures, in accordance with applicable legal provisions, to protect your personal data against illicit or accidental destruction, accidental alteration or loss, and unauthorized access or disclosure. To this end, we have taken technical measures (such as firewalls) and organizational measures (such as a user ID/password system, means of physical protection etc.).

When you submit credit card data when making a reservation, SSL (Secure Socket Layer) encryption technology is used to guarantee a secure transaction.

 

10. COOKIES

Use of cookies by „frederics” (IPG Immobilienprojekt GmbH)

You are advised that the company „frederics” (IPG Immobilienprojekt GmbH) uses cookies or other tracers on its online booking site www.frederics.eu.

These tracers may be installed on your device depending on the preferences that you expressed or may express at any time in accordance with this policy.

1. Why have a cookies policy?

With a view to provide information and ensure transparency, „frederics” (IPG Immobilienprojekt GmbH) established this policy so that you can learn more about:

  • The origin and purpose of the information processed when you browse the „frederics” (IPG Immobilienprojekt GmbH) website
  • Your rights with regard to cookies and other tracers used by „frederics” (IPG Immobilienprojekt GmbH)

2. What is a cookie?

Cookies and other similar tracers are packets of data used by servers to send status information to a user's browser and return status information to the original server through this same browser.

The status information can be a session identifier, a language, an expiration date, a response field or other types of information.

During their validity period, cookies are used to store status information when a browser accesses various pages of a website or when the browser returns to this website at a later point.

There are different types of cookies:

  • Session cookies, which are deleted as soon as you exit the browser or leave the website
  • Persistent cookies, which remain on your device until their expiration or until you delete them using the features of your browser

3. Why use cookies?

We use cookies and other tracers primarily for the following purposes:

Cookies strictly necessary for browsing the „frederics” (IPG Immobilienprojekt GmbH) Website and the ability to use all of their features, and intended in particular to:

  • Manage authentication of website visitors and the associated security measures, and ensure proper functioning of the authentication module
  • Optimize the user experience and facilitate browsing, in particular determining "technical routes" for browsing
  • Store information regarding the "cookies" information banner seen by website visitors who then continue to browse the website after agreeing to accept cookies on their device
  • Implement security measures (for example, when you are asked to log in again for content or a service after a certain period of time, or to ensure basic operation of the „frederics” (IPG Immobilienprojekt GmbH) website and use of their major technical features, such as monitoring of performance and browsing errors, management of user sessions, etc.)

Cookies for features intended in particular to:

  • Adapt the „frederics” (IPG Immobilienprojekt GmbH) website to the display preferences of your device (language, currency, display resolution, operating system used, configuration and settings of the display of web pages based on the device you are using and its location, etc.)
  • Store specific information that you enter on the „frederics” (IPG Immobilienprojekt GmbH) website in order to facilitate and customize your subsequent visits (including displaying the visitor's first and last names if the visitor has a user account)
  • Allow you to access your personal pages more quickly by storing the login details or information that you previously entered

Cookies for visitor tracking are aimed at improving the comfort of users by helping us understand your interactions with the „frederics” (IPG Immobilienprojekt GmbH) website (most visited pages, applications used, etc.); these cookies may collect statistics or test different ways of displaying information in order to improve the relevance and usability of our services.

Advertising cookies are intended to (i) offer you, in advertising spaces, relevant, targeted content that may be of interest to you (best offers, other destinations, etc.) based on your interests, browsing behaviour, preferences, and other factors, and (ii) reduce the number of times that the advertisements appear.

Affiliate cookies identify the third-party website that redirected a visitor to the „frederics” (IPG Immobilienprojekt GmbH) website.

Social network cookies, set by third parties, allow you to share your opinion about and content from the „frederics” (IPG Immobilienprojekt GmbH) website on social networks (for example, the "Share" or "Like" application buttons for social networks).

The social network applications on the „frederics” (IPG Immobilienprojekt GmbH) website as mentioned above can in some cases allow the social networks concerned to identify you even if you did not click on the application button. This type of button can allow a social network to track your browsing on the „frederics” (IPG Immobilienprojekt GmbH) website, simply because your account in the social network concerned is enabled on your device (open session) while you are browsing.

We recommend that you read the policies of these social networks to familiarize yourself with how they use the browsing information they may collect, especially with regard to advertising. These policies must specifically allow you to make choices on these social networks, particularly by configuring your user accounts for each of them.

4. Consent

The installation of certain cookies is subject to your consent. Also, when you first visit the „frederics” (IPG Immobilienprojekt GmbH) website, you are asked whether you agree to the installation of this type of cookie, which is only activated after your acceptance.

This process is supported by means of an information banner on the home page of the „frederics” (IPG Immobilienprojekt GmbH) website, which informs you that by continuing to browse, you are agreeing to the installation of cookies that require consent on your device.

You can change your mind at any time using the various methods described in section "Deleting and/or blocking cookies".

5. Deleting and/or blocking cookies

You have several options for deleting cookies and other tracers.

Browser settings

Although most browsers are set by default to accept cookies, you can, if you desire, choose to accept all cookies, always block cookies, or choose which cookies to accept based on their senders.

You can also set your browser to accept or block cookies on a case-by-case basis before they are installed. Your browser also allows you to regularly delete cookies from your device. Remember to configure all the browsers in your different devices (tablets, smartphones, computers, etc.).

Regarding management of cookies and your preferences, configuration varies for each browser. This is described in the Help menu of your browser, as well as how to edit your preferences with regard to cookies. For example:

Saving a cookie to your device depends on your wishes, which you can exercise and change at any time and free of charge using the settings offered by your browser software.

If your browser is set to accept cookies on your device, the cookies embedded in the pages and content that you view may be temporarily stored in a dedicated space on your device. They can only be read by their issuer.

However, you can set your browser to block cookies. Keep in mind that if you set your browser to block cookies, some features, pages and spaces on the „frederics” (IPG Immobilienprojekt GmbH) website will not be accessible, and we cannot be held responsible in this case.

Specialized advertising platforms

Several professional advertising platforms also give you the option to accept or block cookies used by companies that are members. These centralized mechanisms do not block the display of ads; they simply prevent the installation of cookies that tailor ads to your interests.

For example, you can visit the website http://www.youronlinechoices.com to prohibit the installation of these cookies on your device. This website is offered by digital advertising professionals brought together within the European Digital Advertising Alliance (EDAA) and managed in France by Interactive Advertising Bureau France.

 

11. STORAGE OF DATA

We retain your personal data only for the period necessary for the purposes set out in this Charter or in accordance with the provisions of applicable law.

 

12. ACCESS AND MODIFICATION

You have the right to access your personal data collected by „frederics” (IPG Immobilienprojekt GmbH) and to modify it subject to applicable legal provisions.

You may also exercise your right to object by writing to the address below.

In the event of difficulty exercising your rights, please contact the Data Privacy department for the „frederics” (IPG Immobilienprojekt GmbH) directly by sending an email to data.privacy@frederics.eu or by writing to the address below:

IPG Immobilienprojekt GmbHDatenschutzOhmstr. 18D – 80802 München

For the purposes of confidentiality and personal data protection, we will need to identify you in order to respond to your request. You will be asked to include a copy of an official piece of identification, such as a driver's license or passport, along with your request.

All requests will receive a response as swiftly as possible and in accordance with applicable law.

 

13. UPDATES

We may modify this Charter from time to time. Consequently, we recommend that you consult it regularly, particularly when making a reservation at one of our properties.

 

14. QUESTIONS AND CONTACTS

For any questions concerning the „frederics” (IPG Immobilienprojekt GmbH) personal data protection policy, please contact the Data Privacy department ("Access and modification" clause).

© 2018 Frederics Serviced Apartments